The Ethics Review System manages the complete ethics review process including application, review, and approval. It facilitates effective management by encouraging and enforcing a robust process, and automation of certain tasks results in improved turnaround times.
The system has been developed with the University of Sheffield's Research & Innovation Services, who oversee research ethics for 35,000 staff and students. Since launching at Sheffield in 2013 it has been used to efficiently process over 9,000 applications.
Personalised dashboards indicate required actions
Supporting documentation can be easily uploaded
Notifications guide users through the process
Amendments and additions are clearly highlighted
Reviewers can record comments alongside a specific question, providing applicants with clear
feedback about required changes.
Amendments and additions are tracked and highlighted, enabling reviewers to save time when
Reviewers and administrators have a personalised dashboard showing precisely what actions
they need to take for any given application.
Applications can be completed collaboratively, with all co-applicants able to have edit privileges.
Statistics such as current review workload and average turnaround time help administrators to
assign the most suitable reviewers.
The notifications feature, with optional email alerts, promptly informs users when they have
actions to carry out.
The process each application follows is determined automatically based on the risk assigned to
it, with the option to define separate routes for staff and students.
The questions on the application form can be customised to fit your institution’s review process.
The system is web-based, allowing users to have access wherever they are and using both
desktop and mobile devices.
The appearance of the system can be customised to share the branding of your instituti on.
The system is hosted at the University of Sheffield, where we carry out all setup and maintenance,
enabling you to get started quickly.
We can integrate with your IT services so that users are able to log in with familiar details.
We frequently update the system to ensure the security of your data, which is stored separately
and accessed using encrypted channels.
If you would like further information on our Ethics Review System or to discuss your organisation's ethics software
needs, please contact us and a member of our
team will be happy to help.